An SMB Checklist 60 Days until XP EOS

It’s been fantastic to talk with small and medium-sized business owners over the last few months who are excited about the ways that Windows 8.1 Pro can both help their business and make their employees more productive. But, with only two months left before Windows XP reaches End of Support, I’ve also talked with business owners who are still wrestling with how to make the jump from Windows XP to a modern operating system. For many small and medium-sized businesses with little to no IT budget, the process may fall on one employee or the owner themselves and upgrading 5, 25 or 250 computers can seem daunting.

As we’ve shared, after Windows XP reaches end of support on April 8, 2014, businesses still running the old operating system face increased security risks, increased costs and lack of technical support. But you may not know what computers in your business are running Windows XP and how to migrate them to a newer OS, or if you need to purchase new devices. To help ease the process, I’ve developed a handy checklist that covers the key steps small and medium-sized businesses need to take to be ready well before April 8.

Evaluate Your Hardware Needs: First, you need to check to see if you are running Windows XP. You can do this by downloading this handy upgrade assistant. If you are running Windows XP, odds are that you are using an older desktop PC or notebook. That hardware did a great job providing a powerful Windows XP experience, but technology has improved dramatically since then. Older hardware is not designed to support a modern operating system like Windows 8.1 Pro or the mobile demands of the modern workforce.

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As part of your migration, research the new form factors and devices that are available for the modern workplace before upgrading your business’ hardware. Windows 8.1 devices are all about choice, and many of them, like the Lenovo ThinkPad X1 Carbon and the Dell Venue 11 Pro, offer the power and productivity needed for a more mobile workforce with the specs and price point to meet any business need. There are also several special offers currently available from Windows and Office for businesses upgrading from Windows XP.

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In addition to great mobile form factors, the choices for modern desktop computers are better than ever. New mini-desktops like the Lenovo ThinkCentre Tiny give you a full power desktop in a small package that can fit almost anywhere. If you’re looking for maximum horsepower, be sure to check out the HP Z820 workstation. It’s the one I use on my personal desktop and it delivers amazing performance in a wide range of configurations.

Prep Your Data: Once you know which devices make sense for your organization, you’ll need to think through how you are going to move your company data. It’s common to feel a bit nervous when it comes time to move years of sensitive company data across devices, but advances in cloud technology make it easier than ever to backup, store and transfer files.

As you map out your migration strategy, include a plan for how you will both backup sensitive files and securely transfer your company data across PCs. If you are unsure as to the most efficient way to do this for your organization, Microsoft has resources to help you sort through the various options.

Check Your Apps: Few things are as frustrating as picking a new device, moving over your data and sitting down to work, only to discover that a critical business application is not compatible with your new operating system. To avoid this, evaluate your applications before starting your migration. Not only should you check the applications downloaded directly onto your PCs, you should also double check any web-based applications that your business uses to ensure they will work with an updated version of your internet browser.

Deploy Windows 8.1 Pro: With your new hardware in place, your data safely transferred and your applications up and running, your business is ready to take full advantage of a modern operating system like Windows 8.1 Pro. With Windows 8.1 Pro, your business devices will be more secure and easier to manage and your employees will be more productive than ever before. For additional information on the specifics of deploying Windows 8.1, go here.

We are proud of the value that Windows XP has offered to businesses for more than a decade and we are excited to help companies reach the next level of productivity with Windows 8.1 Pro.